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Five ways to help your staff get the right work life balance

Employment Law & HR
BG Purple

Note: this article was first written by our colleagues at Solve HR, before Solve HR joined Law At Work in March 2020. We have imported this...

Maintaining a healthy work life balance in any organisation is essential, however, the pace of our lives can make this difficult to achieve. Five ways that will enable employees to have a sense of wellbeing and reduce stress, whilst still maintaining high productivity levels are: 1.No More Late Nights at the Office Research has proven that removing the company culture that celebrates employees working long-hours can help to achieve better productivity whilst assisting with individual work life balance. For instance: - - Placing a time ban on sending emails after a certain time in the day; - Inviting the arrival of the weekend with an early Friday finish; - Introducing a shorter working week - Interestingly research has shown that there has been no drop in productivity yet has improved morale and staff retention. Setting clear lines between working and personal time inevitably enhances staff productivity. However, that said, if the company is facing a surge in workload and staff are therefore required to work longer hours, it is important that they feel comfortable to ask for help along with the assistance of training opportunities for other team members, can be a good way to combat learning and delegation of unmanageable workloads. 2.Manage time spent in meetings Attending meetings that go on longer than anticipated can often distract us from our essential day to day workload. Here's some handy tips you can use to reduce the impact: - - Staff can be encouraged to assess whether their attendance is absolutely necessary, or whether a post-meeting update would suffice. - Promoting shorter concise meetings within the company will ensure that the meeting has a more direct focus. - Changing the format of the meeting, for example asking everyone to stand, this changes the tone of the meeting and they can be kept to the point; or introducing walking meetings, which mean that the pace of the meeting is rapid and there is less need to digress. 3.Reduce the need to review emails Studies have proven that employees have noticeably higher stress levels when using email. Here are some tips to reduce these: - - Emails which individuals are copied into can be routed into a separate mailbox, leaving only the emails which are sent directly 'To' the individual in their inbox; and - By switching emails off and scheduling a specific time in the day for them to be read, can reduce stress levels and enable employees to feel in control of their working day. 4.Eliminate distractions There are a number of distractions in the workplace that can increase stress levels, which in turn make employees less productive. Here are some tips to reduce stress levels and increase the productivity of staff: - - Introducing quiet working areas in the office can help those working on more contemplative tasks the option to not be distracted; - Staff should be encouraged to turn off emails and mobile phones and disconnect from messaging and social media tools at the end of the working day; and - Offering flexibility, such as allowing staff the option to work from home. 5.Drawing a clear line It is important that work and personal life remain separate and the lines between the two do not begin to blur. Here's some tips to help staff make the distinction: - Encourage staff to leave work at work; - Ensure that staff turn their work mobile and laptop off when work has finished for the day; and - When an employee is on holiday or work has finished for the day, ensure that their email and remote access are configured to stop staff logging on. To make ourselves healthier, happier and live a longer and more fulfilled life, we need to reduce our stress levels and get our lives in balance. The key is finding an appropriate amount of time for each, so that one side does not have a detrimental affect on the other.

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